Policies on Enrollment

Classification of Academic Year Level

All students shall be classified according to the following:

1st Year All new students; transferees who have completed at least 3 units

less than the total number of units required in the 1st year level

2nd Year Passed at least 3 units less than the total number of units

required in the 1st year level including PE and NSTP

3rd Year Passed at least 3 units less than the total number of units required in the 1st and 2nd year levels, including PE and NSTP

4th Year Passed including PE and NSTP

5th Year Passed including PE and NSTP

Classification of Students

A.  A Regular Student / Full Time Student is one whose actual program of study follows the straight year and semester sequence of the prescribed curriculum, and observes the course sequence pre-requisites. The student is expected to finish the program within the prescribed number of semesters or years.

The student has to follow the prescribed course sequence, and year/ semester pre-requisites defined in the effective curriculum of the student.

B.   An Irregular Student is one whose actual program of study does not follow the straight year and semester sequence of the curriculum but whose basic maximum load is the same as that of the full time regular student. The program may or may not be finished within the prescribed number of semesters or years.

The student is given the maximum available unit load without exceeding the prescribed units of the curriculum for the year and semester level of a particular program.

Enrolment of Courses

1.   Credit: Students must attend classes only in the sections where they are officially enrolled. Internal arrangements between teachers and students are not allowed as this will result in failure.

2.   Pre-requisites: All pre-requisite courses must be completed prior to enrolling the requisite in the next semester/year level. Courses taken ahead of the pre-requisites will not be credited.

3.   Advancing of Courses: Students are not permitted to advance courses in their curricular program. Students must realize the need to follow the sequence of courses in the curricular program imposed upon them to meet the requirements of their field of specialization.

4.   Physical Education (PE) Courses: Foundation of Physical Education (PE 1) is a pre-requisite to all other PE courses, i.e. PE 2, PE 3 and PE 4.

5.    National Service Training Program (NSTP) Act of 2001:

• Starting School Year 2002-2003, all incoming freshmen in any program are required to   complete NSTP as a graduation requirement.

• NSTP components shall be undertaken for an academic period of two

(2) semesters. It shall be credited for three (3) units per semester.

• If the curriculum is still effective, male students who have taken one (1) semester of Basic E-ROTC/NSTP shall take one (1) more semester of the NSTP to qualify for graduation.

• All foreign students are exempted from taking the NSTP.

6.   Dropping of Courses: Students may drop a course for valid reasons before the second preliminary examination. Procedures follow:

• Proceed to the Guidance and Counselling for counselling /exit interview

• Proceed to the respective department for official dropping of courses through the enrolment system

• Inform concerned teachers

7.   Simultaneous Enrolment: Simultaneous enrolment of the pre-requisite and requisite courses is allowed only for students with graduating status. Procedures follow:

• Accomplish the Request for Simultaneous Enrolment form

• Obtain endorsement of the request from the respective Program Head/Program Coordinator

• Submit the request to the respective Department/Institute for processing, which includes recommending approval by the Dean/ Associate and approval of the Registrar

• Confirm the status of request from the Department/Institute.

8. Overload: A maximum overload of nine (9) units may be given for graduating students. However, enrolment of courses totalling more than the maximum number of units as prescribed in the curriculum is allowed only for students in their last term, on a case to case basis. Procedures follow:

• Accomplish the Request for Overload form

• Submit the accomplished form to the respective Department/Institute

• Secure recommending approval from the Dean/Associate and the Registrar

• Confirm the status of request from the Department/Institute

9.   Cross-Enrolment to other Institutes: Students may enrol courses in other Institutes. Procedures follow:

• Accomplish Cross-Registration Permit form in two (2) copies.

• Obtain endorsement from the respective Program Head/Program Coordinator.

• Obtain recommendation from the Dean/Associate Dean of the Institute.

• Request accommodation from the Dean of the Institute where the course will be cross-enrolled.

• Request printing of the registration of the cross-enrolled course at the Institute.

• Distribute copies of the Cross-Registration Permit to the receiving

Institute and the sending Institute.

10.       Cross-Enrolment to Another School: Cross-enrolment to other universities is generally discouraged. However, it may be allowed if the student is graduating. Procedure follows:

• Accomplish the Application for Permit to Cross-Enrol to Another School

• Obtain endorsement from the Program Head/Program Coordinator

• Obtain recommendation from the Dean/Associate Dean

• Submit all documents to the Registrar’s Office for endorsement of the Registrar and for the approval of the Senior Vice-President for Academic Affairs.

11.       Cancellation of Registration: Cancellation of registration means dropping of all courses, including PE and NSTP. Procedures follow:

• Secure a letter of cancellation coming from the parent or guardian stating the reason and addressed it to the Dean through the G & C Director

• Proceed to the Guidance and Counselling for exit interview/counseling

• Proceed to the respective department/institute for official cancellation of registration through the enrolment system

• Inform concerned teachers

12. Leave of Absence (LOA): Students who plan not to enrol in the succeeding semester must apply for a Leave of Absence. Procedure follows:

• Accomplish Student Leave of Absence form

• Obtain approval from the Dean/Associate Dean

13.       Transfer to Other Schools: Students who intend to transfer to other schools should follow these procedures:

• Proceed to the Guidance and Counselling for exit interview.

• Secure an application form with a list of requirements from the Registrar’s Office.

• Pay the necessary fees at the cashier’s office.

• Submit the duly accomplished application form together with the official receipts of payment and other requirements to the Registrar.

  • Nicanor Reyes Street, Sampaloc, Manila
  • Tel No: +63 (2)-87777-338 (trunkline)

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