Office of the University Registrar

About the Office

The Office of the University Registrar (O.U.R.) is located at the Ground Floor of the Admissions Building. It is open from Monday to Friday, 8:00 am to 5:00 pm, with no lunch break. All employees of the O.U.R. are required to wear the FEU identification card at all times while in the office. The identification card must be visible particularly when dealing with students, parents, guardians, and other authorized representatives of students and graduates. Students and graduates should deal only with employees with visible IDs. The University does not tolerate fixers and middlemen.


O.U.R. Staff

Document tracking for on-campus/window applicants can be made by getting in touch with Office of the University Registrar assigned to specific institutes

Office of the University Registrar


Ground Floor, Admissions Building
Far Eastern University
Nicanor Reyes Street,
Sampaloc, Manila
Philippines 1015
(+632) 7777-338 local 284, 285, and 286
registrar@feu.edu.ph


Gerald L. Villar, DBA
University Registrar

OFFICE OF THE UNIVERSITY REGISTRAR

Academic Policies


Policies and Guidelines for Grading and Assessment


Effective Academic Year 2018 – 2019 (Undergraduates)

Assessment is an important and integral part of the teaching and learning process. Grading serves the purpose of rating a student’s performance. Grading, however is only part of assessment. When done properly, assessment can cue instructors on whether learning is happening and guide them on how to proceed with instruction. Good assessment holistically measures learners’ current and developing skills.

In FEU, assessment is a joint process that involves both teacher and learners. It is fair, transparent and is based on standards set by the FEU community and benchmarked against other top universities, local and international quality assurance organizations and various government agencies.

Academic Integrity

The most important measure of the FEU students’ uprightness is their respect for and adherence to academic integrity. Academic integrity is based on the idea that the work for which students are assessed and graded are a true reflection of their ideas, knowledge, and skills. When students cheat on a test or plagiarize on a paper or project the grade they get is not a true reflection of their ideas, knowledge, and or skill. Assessment then becomes inaccurate or even false.

Academic integrity also includes the respect for and adherence to the conventions of the forms of academic output (e.g. documentation rules for research papers, rules in debate) regardless of how rigid and seemingly tedious they are. Students with academic integrity acknowledge ideas and information that is not their own and builds upon ideas that are their own.

Students who cut and paste a paper together with incomplete or no citation do a miniscule amount of work and misrepresent themselves. The academic requirement submitted deserves a failing mark. Compare that work to the work of students who thought out the issues and problems, found various sources and cited them properly and wrote out all this themselves. In this second case, a greater effort was exerted and learning most probably occurred.

A fuller explanation of academic integrity is contained in the FEU policy on academic integrity. All FEU students are expected to adhere to this policy and failure to do so will be met with strict sanctions.

Transparency

Assessment at FEU works on the premise that students are the owners and creators of their grades; faculty supply the guidelines, rubrics, and systems with which the grades are determined. Faculty act as a fair and “disinterested” judge and the students are the ones who actually determine their grades. Transparency is an important value in proper assessment and all matters pertaining to assessment, including the content of the assessment or what will be asked, should be known to the students. As such, there should be:

  • a course outline made available to the students on the very first day of class (ideally, even before the first day of class) that indicates all the assessments that will be required;
  • full disclosure of the type of formative and summative assessments indicated in the course outline and an explanation of the weight or percentage of each assessment to the final grade;
  • clear distinctions between and among formative and summative assessments and clear time gaps for when assessments are given;
  • rubrics for evaluation of assessments that are available for students to consider and even negotiate;
  • record of grades available to students at all times and consultation on grades throughout the term;
  • active mechanisms for feedback to students;
  • student awareness of the QPA and its function as an indicator of academic achievement or underachievement.

Formative and Summative Assessments

FEU places a premium on the students’ learning journey and the process and deepening of learning, critical and creative thinking, reflection, and problem solving. Formative assessments (FA) are important for this as they are tools that help identify learning gaps and help shape learning. In FEU, formative assessments may be graded or ungraded and should occur throughout the semester. Formative assessments should refer to specific or smaller parts of the course. Its function is to build micro knowledges and skills that are translated in preparing for and achieving better opportunities for summative assessments. The more formative assessments, the higher the chance of learning.

Summative assessments (SA) evaluate student learning, knowledge, proficiency, or success at the conclusion of an instructional period like a unit, course, or program. In FEU, summative assessments are always graded.

FORMATIVE ASSESSMENT SUMMATIVE ASSESSMENT
  • Quiz (short-long)
  • Seatwork
  • Reporting
  • Work samples (portfolio)
  • Demonstration & observation of skill
  • Peer evaluation of project work
  • External review of student projects
  • Self-evaluation of work
  • Departmental exams (Pen and Paper)
    –   unit, chapter, preliminary and final exams.
  • Case study/problem analysis
  • Capstone/application projects
  • Research/term paper
  • Performance test for skill-based courses

 

Ratio of Formative to Summative Assessments

The ratio of formative to summative assessments are as follows:

For General Education courses:

  • 70% of the grade should be formative and 30% should be summative.

For Professional Courses (except review classes and OJT):

  • 50% of the grade should be formative and 50% should be summative.

For both GE courses and professional courses there should be at least twelve (12) formative assessments four (4) of which should be graded and assigned before the midterm and four (4) of which should be graded and assigned after the midterm. There should be at least one summative assessment on the 9th week and one summative assessment on the 18th week.

Policies on Attendance


  1. There are no excused absences. According to the rules of the Commission on Higher Education, every student is required to attend no less than 80% of all class periods in a given subject to earn the corresponding units. Twenty percent of the periods are deemed more than sufficient to take care of emergencies such as illness or death in the family, and similar circumstances. Furthermore, the counting of the number of class days begins on the first meeting. Students are expected to be present on the very first day as class discussions are expected to start then.
  2. Students are required to attend class punctually and regularly. A student who absents himself/herself due to illness must submit a physician’s certification of his illness, or if absent for some reasons, he must present an excuse letter from his parents or guardian. Any student who accumulates more than the maximum number of absences tolerated in a given subject disqualifies himself from earning any unit of it, and causes himself to be dropped automatically from the class with a final mark of F (Failure).
  3. The MORPHE rule on absences applies to all students, be they scholars, student leaders, working students, Dean’s listers, athletes, artists, and performers. These students are expected to balance their other commitments with their studies. Students who have other commitments that conflict with a class day should inform their teachers ahead of time if they are to miss a class. In such a situation, students have a right to make-up for missed assessments. The absence will still be recorded and the student becomes responsible for the material covered during the class missed. Nevertheless, they are entitled to retake a missed assessment or to be given another deadline of submission of a requirement due on the day of the absence. Attendance to class is an expectation and mere attendance does not measure learning. Attendance is not given any credit in the grading process and no extra points should be given for perfect attendance.

Policies on Enrollment


Classification of Academic Year Level 

All students shall be classified according to the following:

First Year All new students; transferees who have completed at least 3 units less than the total number of units required in the first year level
Second Year Passed at least 3 units less than the total number of units required in the first year level including WRP (PE) and NSTP
Third Year Passed at least 3 units less than the total number of units required in the first and second year levels, including WRP (PE) and NSTP
Fourth Year Passed including WRP (PE) and NSTP
Fifth Year Passed including WRP (PE) and NSTP

 

Classification of Students 

  1. Regular Student is one whose actual program of study follows the straight year and semester sequence of the prescribed curriculum, and observes the course sequence pre-requisites. The student is expected to finish the program within the prescribed number of semesters or years.The student has to follow the prescribed course sequence, and year/semester pre-requisites defined in the applicable curriculum of the student.
  2. An Irregular Student is one whose actual program of study does not follow the straight year and semester sequence of the curriculum but whose basic maximum load is the same as that of the full time regular student. The program may or may not be finished within the prescribed number of semesters or years.

The student is given the maximum available unit load without exceeding the prescribed units of the curriculum for the year and semester level of a particular degree program.

Moreover, students are classified based on actual units enrolled in the semester:

  1. A Full-Time Student is one whose actual program of study follows the straight year and semester sequence of the prescribed curriculum and observes the course sequence pre-requisites. The student is enrolled in at least 15 units or more than 50% of the prescribed courses in the particular semester or whichever is higher.
  2. A Part-Time Student regardless of whether s/he follows or not the straight year and semester sequence of the prescribed curriculum but strictly observes the course sequence pre-requisites, is one who is enrolled in not more than 12 units or less than 50% of the prescribed courses of the semester or whichever is lower.

Enrollment of Courses 

  1. CreditStudents must attend classes only in the sections where they are officially enrolled. Internal arrangements between teachers and students are not allowed as this will result in failure.
  2. Pre-requisitesAll pre-requisite courses must be completed prior to enrolling the requisite in the next semester/year level. Courses taken ahead of the pre-requisites will not be credited.
  3. Advancing of CoursesStudents are discouraged to advance courses in their curricular program so they may realize the need to follow the sequence of courses in their curricular program imposed upon them to meet the requirements of their field specialization. However, for valid reason and justification, upon Institute Dean and Registrar’s approval, students are allowed to advance courses in their curricular program using the Online Enrollment Request Facility.
  4. Wellness & Recreation Program (WRP) CoursesThe Far Eastern University Wellness and Recreation Program (WRP) is composed of courses classified as Indoor Wellness and Recreation, Outdoor Wellness and Recreation, Indoor and Outdoor Wellness Recreation, and Adaptive Wellness and Recreation.  Each course is equivalent to 1.5 credit units. Students enrolled in a four-year program need to finish 8 WRP and those in a five-year program 10 WRP.Aligned with the Commission on Higher Education-mandated Physical Education courses for Higher Education Institutions, the Wellness and Recreation Program promotes sustained engagement in physical fitness, emotional, mental, social, and spiritual wellness, recreation, nutrition, environmental, financial, occupational health awareness activities anchored on the core values of Fortitude, Excellence and Uprightness.
  5. National Service Training Program (NSTP) Act of 2001
    • Starting Academic Year 2002-2003, all incoming freshmen in any program are required to complete NSTP as a graduation requirement.
    • NSTP components shall be undertaken for an academic period of two (2) semesters. It shall be credited for three (3) units per semester.
    • If the curriculum is still effective, male students who have taken one (1) semester of Basic E-ROTC/NSTP shall take one (1) more semester of the NSTP to qualify for graduation.
    • All foreign students are exempted from taking the NSTP.
  1. Dropping of CoursesStudents may drop a course for valid reasons before the final examination week.  Procedures are as follows:
    • Apply online through Student Central Account
    • Inform concerned teachers
  1. Simultaneous EnrollmentSimultaneous enrollment of the pre-requisite and requisite courses is allowed only for students with graduating status. Procedures to follow:
    • Apply online
    • Request for Simultaneous Enrollment using the Online Enrollment Request Facility
    • Obtain endorsement of the request from the respective Program Head/Program Coordinator
    • Submit the request to the respective Department/Institute for processing, which includes recommending approval by the Dean/Associate and approval of the Registrar
    • Confirm the status of request through online enrollment request status.NOTE: Failure in the pre-requisite course means automatic failure in the requisite course.
  1. OverloadStudents on graduating status may avail of an overload of six (6) units total; this status must be indicated in the APCE. The overload may be applied for during the last two regular semesters of the program, provided that the total number of units enrolled per semester does not exceed 24 units.Procedures to follow:
    • Apply online
    • Overload request using the Online Enrollment Request Facility
    • Obtain endorsement of the request from the respective Program Head/Program Coordinator
    • Submit the request to the respective Department/Institute for processing, which includes recommending approval by the Dean/Associate and approval of the Registrar
    • Confirm the status of request through online enrollment request status.

Enrollment of the overload may follow this distribution of units per semester:

CURRENT ACADEMIC YEAR

SUCCEEDING ACADEMIC YEAR

1st Semester 2nd Semester 1st Semester
3 3 n/a
0 6 n/a
n/a 3 3
n/a 0 6

Additional three (3) units may be allowed on a case-to-case basis, i.e., the student has an excellent academic performance or is not under the selective retention policy.

For matters pertaining to overload, please consult respective Program Heads.

  1. Cross-Enrollment to Another SchoolCross-enrollment to other universities is generally discouraged. However, it may be allowed if the student is graduating.  Procedures are as follows:
    • Accomplish the Application for Permit to Cross-Enroll to Another School
    • Obtain endorsement from the Program Head/Program Coordinator
    • Obtain recommendation from the Dean/Associate Dean
    • Submit all documents to the Office of the University Registrar for endorsement of the Registrar and for the approval of the Senior Vice-President for Academic Affairs.
    • Student as well is advise to do the online enrollment request for cross enrollment.
  1. Cancellation of RegistrationCancellation of registration means dropping of all courses, including WRP and NSTP. Request for Cancelation will only be allowed during the Enrollment Period and Adjustment Period. Procedures to follow include:
    • Apply online
    • Request for Enrollment Cancellation using the Online Enrollment Request Facility
  1. Leave of Absence (LOA)Students who plan not to enroll in the succeeding semester must apply for a Leave of Absence. Procedures to follow:
    • Accomplish Student Leave of Absence form
    • Obtain approval from the Dean/Associate Dean

 

  1. Transfer to another schoolStudents who intend to transfer to other schools should follow these procedures:
    • Proceed to the Guidance and Counseling for exit interview and get the transferee stub.
    • Secure an application form with a list of requirements from the Office of the University Registrar (OUR).
    • Pay the necessary fees at the FEU cashier.
    • Submit the duly accomplished application form together with the official receipts of payment and other requirements to the OUR.

Policy on Shifters


A shifter is an FEU student in a bachelor program seeking admission to another bachelor program. The receiving institute/department shall enforce the selective retention policy when considering the student for admission.

Shifters currently enrolled in any level should follow the latest effective curriculum of the program they are shifting to at the time of enrollment.

Requirements for Foreign Students who wish to shift to another program

  1. Endorsement Letter from FEU addressed to CHED
  2. Request Letter from the student addressed to CHED
  3. Photocopy of Passport Bio-page
  4. Photocopy of ACR I-card

Policy on Returning Students


A returning student is an FEU student who temporarily left the University for whatever reason.

  1. Returning students shall be subject to the Retention Policy of the University.
  2. Returning students who intend to re-enroll by AY 2018-2019 will be accepted based on the assessment of the Program Heads, Student Discipline Director and Registrar.
    • For AY 2018-2019:
      • First Year Status – back to zero status, freshman, and new curriculum
      • Second Year to Fourth/Fifth Year Status – old existing curriculum
    • For AY 2019-2020:
      • First Year to Second Year Status – back to zero status, freshman, and new curriculum
      • Third Year to Fourth/Firth Year Status – old existing curriculum
    • For SY 2020-2021:
      • First Year to Third Year Status – back to zero, freshman, and new curriculum
      • Fourth/Fifth Year Status – old existing curriculum
  3. Request for Returning Student using the Online Enrollment Request Facility

Policy On Retention


Students on UNRA or PNRA status will be subject to the FEU Selective Retention Policy.

The Selective Retention Policy provides for an appeals process.  Students whose appeals will be approved will be required to take and pass an enrichment course that is outside of their curriculum.  They will not be allowed to take the enrichment course alongside academic requirements of their curriculum. The enrichment course is meant to help the students’ strengthen their study skills and provide them an opportunity to examine their work habits.

A. SELECTIVE RETENTION PROGRAM (SRP) FOR PRE-K12 PROGRAMS:

For students under the Pre-K12 programs, the following rules govern the selective retention of students in the University:

 

ACADEMIC STANDING SITUATION ACTION
Warning Failure in 25% or less of the enrolled academic load for the semester. Courses with a failing grade have to be repeated.
Probation

Note: When there is no improvement in the student’s academic performance, as manifested by a grade of F or by having authorized withdrawal (AW), a second warning will be given to the student that results in his/her “Probationary Status”

Failure in 26 to 49% of the enrolled academic load for the semester. System automatically de-loads six (6) units. Student is required to repeat courses with a grade of F (Failed).
Institute Non-Readmission

Note: When there is still no improvement in the student’s academic performance, as manifested by a grade of F or by having authorized withdrawal (AW), student is tagged “Second Probationary Status” that results in “Non-Readmission to the University” status. 

Failure in 50 to 74% of the enrolled academic load for the semester Student needs to shift to another Institute.
University Non-Readmission Failure in 75% or more of the enrolled academic load for the semester Student needs to transfer to another University

B. SELECTIVE RETENTION PROGRAM (SRP) FOR 2018 PROGRAMS: 

Annual University QPA Requirement
For promotion to Required annual QPA
2nd year 1.2
3rd year 1.5
4th year 1.8
to graduate 2.0

 

The annual QPA is always calculated in May (end of the academic year).  Thus the summer term grades are included in the calculation of annual QPA of the following academic year regardless whether the program has a required Summer enrollment.

The grades of transferees who enter FEU in the second term will be included in the calculation of the QPA of the following academic year.  Transfer credits will only be included in the calculation of the end-of-program QPA.

Students must meet the annual QPA requirement in order to be qualified for promotion to the next year level or for retention in FEU.  Specific degree program requirements apply for retention and promotion within the degree program.

Students who do not meet the annual QPA requirement will be on University Non-readmission (UNRA) status*


Program QPA Requirements

The following are the annual QPA required per program.  Students who cannot meet the program QPA requirement will be on Program Non-readmission (PNRA) status.  Students on PNRA status will not be readmitted to their program in the succeeding year but may opt to apply for admission into a degree program with the minimum university-level QPA requirement.

QPA required for promotion to:

2nd year

QPA required for promotion to:

3rd year

QPA required for promotion to:

4th & 5th year*

QPA required to graduate
BS Accountancy 1.20 1.60 2.00 2.40
BS Architecture 1.50 1.80 2.00 2.20
BS Elementary Education and BS Secondary Education 1.50 1.80 2.00 2.20
BS Medical Technology 1.50 2.00 2.20 2.40
BS Nursing 1.50 2.00
BS Psychology 1.50 2.00 2.20 2.40

Procedures to follow:

  • Apply online through Student Central Account
  • Request for Academic Clearance
  • Attach and submit all requirements* through e-mail to SRP Processing Officer: srp_processing@feu.edu.ph
  • Confirm the status of request within 2-3 days through online enrollment request status.

*Requirements:

  1. Letter of Appeal addressed to the Senior Vice President for Academic Affairs (SVPAA) written and signed by the student explaining the reason for failure and reason why they be considered for readmission
    • Letter should be noted by the student’s parent or legal guardian
    • Screenshot/JPEG file of the valid ID which specimen signature of the parent or legal guardian
  2. Medical Certificate/Clearance (only if academic deficiency is due to health reason and to be validated by the FEU Health Services)
  3. Academic Program Credit Evaluation Form (APCE)

Take a screenshot or create a soft copy: PDF or word file from the Student Central


Selective Retention

Students on UNRA or PNRA status will be subject to the FEU Selective Retention Policy.

The Selective Retention Policy provides for an appeals process. Students whose appeals will be approved will be required to take and pass an enrichment course that is outside of their curriculum. They will not be allowed to take the enrichment course alongside academic requirements of their curriculum. The enrichment course is meant to help the students’ strengthen their study skills and provide them an opportunity to examine their work habits.

Students who do not meet the QPA requirement at the end of the 4th year cannot graduate even if they have completed all their academic requirements. These students will be asked to take and pass a refresher course which is outside their program of study.

Summer Enrichment Program (SEP) Mechanics:

A student who has not met the required minimum QPA and is placed under UNRA/PNRA status may apply for the Summer Enrichment Program (SEP).

For PNRA cases, the student will be directed to their department chair or institute dean who in turn will decide whether the former will be recommended to take the SEP or not. If the student is recommended, the dean will send an endorsement letter/ note to the General Education (GE) director to register the student under the SEP; otherwise, the dean advises the student to shift program.

For UNRA cases, the student will be advised either by the department chair, the Dean, or the guidance Counselor (whoever the students sees first) to see the GE director.

The GE director checks the UNRA/PNRA list provided by the University Registrar and decides if the student is eligible to be admitted to the program.

If the student is not eligible to be part of the program based on the threshold set by the Senior Vice-President for Academic Affairs, and the University Registrar, the GE director advises the student to process their transfer credentials.

If the student is found eligible to be under the program, the GE director explains to the student the rationale of the SEP and initially enlists the student in the program after the student’s signification of intent to enroll.

The GE director calls for a general orientation. Parents and guardians are highly encouraged to attend as well.

After the orientation, the student is asked to fill out the undertaking form to signify their voluntariness to enroll in the program. A Request for Payment Slip is then given to the student. This is to be presented to the cashier since SEP is different from the regular summer term offering.

Official receipt of SEP payment is presented by the student to the GE Director who will simply copy the OR number at the bottom of the undertaking form. The OR is returned to the student.

The student is listed according to their section.

A copy of the schedule of their classes is given to the student.

All students are given another re-orientation during the first session of the program. This is to accommodate the late enrollees who were not able to attend the general orientation.

A class adviser will be assigned for each section not only to monitor the attendance but most importantly, to shepherd the class.

The facilitator of each module will be given an evaluation instrument template that contains the criteria for the assessment of the student’s performance and output in their session/module. Each student will be given a grade by the facilitators following the grading system of the GE courses.

The student will be individually assessed and evaluated by all the facilitators, and the class advisers during a special meeting to be called for by the GE director to determine whether the student has passed the program or not.

At the end of the program, the student will be given a Certificate of Completion which they will submit, together with other pertinent documents, to the guidance and Counseling Office. Only those who have passed the program will be awarded with the certificate.

The SRP Committee will deliberate for the approval/disapproval of the online re-admission application of the student.

Crediting of Courses for Transferees


CREDITING OF COURSES FOR TRANSFEREES

Effective Second Semester of Academic Year 2018-2019 for students who enrolled the new curriculum in the first semester to other universities/colleges

1. A maximum of 25% including GE, Professional courses, PE, and NSTP of the total number of units will be credited.

2. General Education courses with passing grade will be credited.

3. Professional courses with a grade of 2.5 (C+) may be credited.

4. PE will be credited. Student needs to submit NSTP Special Order No. from his/her institution for credit.

Office of the University Registrar (OUR) Services


OFFICE OF THE UNIVERSITY REGISTRAR (OUR) SERVICES

Specific services that are provided by the Office of the University Registrar are outlined below.

Issuance of:

  • Report of Ratings for Academic Evaluation Purposes
  • Certificate of Transfer Credentials
  • Course Description
  • Certification of Cross-Enrollment Grade
  • Cross-Enrollment Permit (for other schools)
  • Certification of Enrollment
  • Certification of General Weighted Average / General Point Average
  • Certification of Graduation, Completion/and with Date Admitted and Ended
  • Certification of Medium of Instruction
  • Certification of Units Earned
  • Transcript of Records of Graduates and Undergraduates (Original and Certified True Copy)
  • Certificates

Associate in Health Science Education (AHSE)

Architectural Drafting, and Building Construction

  • Certification of Non-Enrollment
  • Certification of No Objection for Issuance of Duplicate Form 137/ Transcripts of Records
  • Certification on Grading System
  • Certification on Translation of FEU High School Diploma in English
  • Copy of Form 137 (of FEU High School Graduates)
  • Diploma (Original and Certified True Copy)

High School
Baccalaureate Program
Masters Program
Doctorate Program

  • Certified true copy of Special Order

Processing of:

  • Requests for crediting of courses
  • Applications for graduation
  • Requests for education verification on FEU alumni and students
  • Requests of PVAO, USVA, CGFNS, NCLEX, embassies, CHED, ARPS, and other institutions on students  alumni, and faculty  credentials
  • Requests for correction of name,  place of birth and/or date of birth
  • Requests for duplicate of Certification of Registration
  • Requests to increase class size
  • Requests for change of schedule
  • Requests for retrieval of dropping/cancellation of enrollment
  • Requests for late enrollment
  • Petitions for change of grades
  • Requests for faculty substitution
  • Requests  to enroll in lieu courses
  • Requests to  unpost  of SRP, pre-requisite subjects and data  from other Institutes
  • SSS and GSIS forms for student  loan application
  • Requests  for  report of ratings of
    • External scholars
    • Athletes
    • Exchange students

Procedures in Securing Documents from the Office of the University Registrar


PROCEDURES IN SECURING DOCUMENTS FROM THE OFFICE OF THE UNIVERSITY REGISTRAR

A.      TRANSCRIPT OF RECORDS (NON GRADUATE)

  1. The applicant secures and fills out the application form (FEU/A-REG-QSF.04), complies with the list of requirements.

(Note: the student must be cleared in any financial or academic hold)

  • The applicant pays for the processing fee at the FEU Cashier.
  • The student obtains Clearance (FEU/A-REG-QSF.26) from the Library, Chemistry Department, Student Discipline Office and Dean’s Office.
  • The Registrar Staff receives and validates the accomplished application form and requirements.
  • If the student has no Form 137/ TOR yet, the Registrar Staff issues a request addressed to the high school or previous HEI to submit the F-137/ transcript of records.
  • The Registrar Staff encodes the requested documents in the DTS, print and issues a claim stub (FEU/A-REG-QSF.37) to the applicant.B. TRANSCRIPT OF RECORDS (GRADUATE)

  1. The Registrar Staff verifies the records of the applicant in Netsuite whether the applicant has received the first copy of TOR or not.
  2. If first request, processing fee is not required.
  3. If request for re-copy, processing fee is required.

(Note: the alumni must be cleared in any financial or academic hold).

  • The Registrar Staff issues the assessed fee for TOR processing.
  • Applicant pays processing fee at the FEU cashier and official receipt will be submitted to the OUR window.
  • Upon submission of the receipt, RS encodes the requested documents in the DTS then issues claim stub to the applicant which indicates the due date of TOR.

  • If the student number starts with 2001 or earlier, printed TOR will be sent to Accounting Office for verification of financial accountability.
  • If the student number starts with 2002 up to present, printed TOR is being cleared by the enrolment system.C. DIPLOMA/TITLE CERTIFICATE (AHSE/CADD)

  1. The Registrar Staff verifies the records of the applicant whether the applicant has received the first copy of Diploma or Certificate or not.
  2. If first request, processing fee is not required.
  3. If request for duplicate, processing fee is required.

(Note: the alumni must be cleared in any financial or academic hold).

  • Applicant pays processing fee at the FEU cashier and official receipt will be submitted to the OUR window.
  • The Registrar Staff encodes the requested documents in the DTS, print and issues a claim stub to the applicant.D. CERTIFICATION, AUTHENTICATION AND VERIFICATION (by CHED/DFA Apostille)
  • The applicant secures and fills out CAV-CHED Request Letter, DFA claim stub and complies with the requirements such as photocopy of transcript of records and diploma. (download CAV-CHED form)
  • The applicant pays for the processing fee at the FEU Cashier.
  • The Registrar Staff receives and validates the accomplished application form and requirements.
  • The Registrar Staff encodes the requested documents in the DTS, print and issues a claim stub to the applicant.

Please note that all CAV-CHED/DFA Apostille requests will be charged for the processing fee for CHED and DFA and will avail the provided courier services to be delivered to designated address

E. ALL OTHER DOCUMENTS

  1. The applicant requests for documents and complies with the list of requirements.
    1. The Registrar Staff verifies the records of the applicant.
    1. The applicant pays for the processing fee at the FEU Cashier.
    1. The Registrar Staff receives and validates the accomplished application form and requirements.
    1. The Registrar Staff encodes the requested documents in the DTS, print and issues a claim stub to the applicant.

                CLAIMING INSTRUCTIONS:

  1. FOR OWNERS OF DOCUMENTS/S
  2. Claim Stub
  3. FEU ID or any valid ID
  4. FOR REPRESENTATIVES OF OWNERS OF DOCUMENT/S
  5. The owner is living in the Philippines
    1. For immediate family (parents, siblings, spouse, children)
  6. Authorization letter
  7. Photocopy of valid ID of the owner
  8. Photocopy of valid ID of the representative
    1. For other types of representatives (friends, neighbors, etc.)
  9. Special Power of Attorney (S.P.A.)
  10. Photocopy of valid ID of the owner
  11. Photocopy of valid ID of the representative
  12. The owner is living outside the Philippines
  13. The owner must e-mail an authorization letter and a scanned valid ID to registrar@feu.edu.ph

CONDITIONS AND REMINDERS:

  1. Under existing laws, only the owner of the records is allowed to request for documents in connection with his/her school records and to claim the requested documents.
  2. The University reserves the right to withhold, deny or cancel any request for documents due to pending accountabilities.
  3. To verify the identity of the requesting or claiming party, two (2) valid IDs shall be presented when requesting and one (1) valid ID when claiming the documents.
  4. Documents not claimed after sixty (60) working days will be disposed of.
  5. In case of school holidays and suspension, the releasing date of documents will be adjusted.

Application for Student Visa Extension/Renewal


APPLICATION FOR STUDENT VISA EXTENSION/ RENEWAL

  1. International students fill out Visa Extension/ Renewal Request Form available at the Office of the University Registrar.
  2. Renewal and extension of student visa is done at least a month before the expiration of Visa.
  3. They submit the following:
    1. Certificate of current enrollment (from the Registrar)
    1. Joint letter or request addressed to the commissioner from the applicants school representative
    1. Photocopy of Passport
    1. ICARD- Immigration Card
    1. Stamp of latest arrival/departure and latest extension
    1. Report of Rating
  4. The Registrar’s Liaison Officer will assist in the renewal and extension of visas of all international students.

Frequently Asked Questions


FREQUENTLY ASKED QUESTIONS:

  1. How can I view my Certificate of Registration?

    The student may log on to student central. Please note that only students with confirmed enrollment will be allowed to generate COR. This means that minimum down payment is already settled or promissory note is already approved. Historical COR can also be generated by setting Academic Year and Academic Term, then click Print.
  2. I want to have my name be corrected in all my academic records, what do I need to submit?If the student is currently enrolled, the student must present the original PSA Birth Certificate for verification. If the applicant is not enrolled or has already graduated in FEU, they must submit the original copy of PSA Birth Certificate, personal affidavit and joint affidavit of two disinterested parties to the Office of the University Registrar.

  1. Can I request for school credentials online?• Go to the FEU website (www.feu.edu.ph).
    • Choose the tab named “Academics”
    • Click on “Apply for Student Records” under “Registrar Services” or click this link: Academic Records Online Request Hub

  1. How much do I have to pay and how do I pay?The amounts vary depending on the document requested. Corresponding fees are included in the Academic Records Online Request Hub. Once the request is verified, you will receive an e-mail with the corresponding fees or payment methods.

  1. What requirements does an alumnus/former student need to present online to be able to make use of the online services?How do you verify that the person applying online is indeed the FEU alumnus? The applicant just needs to complete the information required in the online application form. The information given will then be verified against the records at the OUR.
  2. How do I request for an authenticated or certified true copy of my diploma?The applicant must submit a clear photocopy of the original diploma to the OUR.

  1. How do I request for an authenticated or certified true copy of my transcript of records?For those students enrolled in 2001 and earlier, the OUR processes a certified true copy of the transcript of records since we only maintain a hardcopy of the original records in our files. The original copy is photocopied in security paper. In contrast, the transcript of records of our students whose enrollment starts in AY 2002-2003 onwards are automatically cleared and maintained in our computer system such that these are printed as original copied in security paper.

  1. Can a company conduct education verification of an employee/applicant for the purpose of verifying the employee’s FEU records?Yes. Prepare a letter of request for verification of academic information, stating the complete name used while studying in college and full middle initial; Attachment of the photocopy/scanned copy of transcript of records or diploma that has been submitted in your office and; An authorization to release records signed from the FEU alumnus or former student and a copy of their valid ID should be emailed to registrar@feu.edu.ph.

  1. Can an alumnus apply from a remote province or from abroad? Will the delivery fees be the same as in the NCR?An alumnus or former student can apply from a remote province or from abroad. The courier charges vary depending on the place of destination.

  1. In how many days will the transcript of records and/or diploma be delivered?It depends. For an alumnus or former student who entered FEU in 2002 or later, it will take less time because the records are automatically printed if no accountabilities are registered in the computer system. The applicant may check the status of the application within 10 working days.

  1. How long does it take to process a CHED-DFA Apostille?Processing period is fifteen (15) working days.

  1. Is there a way to expedite the process of CHED-DFA Apostille for use abroad?Yes, there is, just present to OUR a proof of urgency such as plane ticket, job contract, job order, or anything that will certify that you need to speed up the process.
OFFICE OF THE UNIVERSITY REGISTRAR

Other Academic Policies


Grade Descriptions


LETTER GRADE QUALITY POINT GRADE DESCRIPTIONS*
A 4.0 Provides evidence of: complete and comprehensive mastery of the concepts and principles of the course; outstanding proficiency in analytical, critical and creative thinking, and  problem solving skills; and excellent fluency in oral written and symbolic communication. Exhibits an exemplary level of independent and self-regulatory learning skills. Adheres to the University policy on academic integrity.
B+ 3.5 Provides evidence of: full mastery of the concepts and principles of the course; high proficiency in analytical, critical and creative, and problem solving skills; and very good fluency in oral, written and symbolic communication. Exhibits a high level of independent and self- regulatory learning skills. Adheres to the University policy on academic integrity.
B 3.0 Provides evidence of: considerable mastery of the concepts and principles of the course; significant proficiency in analytical, critical and creative, and problem solving skills; and good fluency in oral, written and symbolic communication. Exhibits an above average level of independent and self-regulatory learning skills. Adheres to the University policy on academic integrity.
C+ 2.5 Provides evidence of: intermediate mastery of the concepts and principles of the course; adequate proficiency in analytical, critical and creative, and problem solving skills; andAverage fluency in oral, written and symbolic communication. Exhibits an ample level of independent and self-regulatory learning skills. Adheres to the University policy on academic integrity.
C 2.0 Provides evidence of: satisfactory mastery of the concepts and principles of the course; satisfactory proficiency in analytical, critical and creative, and problem solving skills; and acceptable fluency in oral, written and symbolic communication. Exhibits a sufficient level of independent and self-regulatory learning skills. Adheres to the University policy on academic integrity.
D+ 1.5 Provides evidence of: elementary mastery of the concepts and principles of the course; a certain proficiency in analytical, critical and creative, and problem solving skills; and some fluency in oral, written and symbolic communication. Exhibits a somewhat low level of independent and self-regulatory learning skills. Adheres to the University policy on academic integrity.
D 1.0 Provides evidence of: minimal mastery of the concepts and principles of the course; minimal proficiency in analytical, critical and creative, and problem solving skills; and basic fluency in oral, written and symbolic communication. Exhibits a low level of independent and self- regulatory learning skills. Adheres to the University policy on academic integrity.
F 0 Provides inadequate evidence of: mastery of the concepts and principles of the course; proficiency in analytical, critical and creative, and problem solving skills; and fluency in oral, written and symbolic communication.independent and self-regulatory learning skills. Adheres to the University policy on academic integrity.

*Adheres to the University policy on academic integrity 

GRADUATE

Written Grade

 

 

Quality Point 

GRADE DESCRIPTION* 

Mastery of the concepts and principles of the course 

 
Proficiency in analytical, critical and creative thinking, and problem solving skills 

 
Fluency in oral, written and symbolic communication 

 
Research Capabilities 

 
Level of independent and self-regulatory learning skills 

A 

4.00

complete & comprehensive 

outstanding   excellent  outstanding 

exemplary 

 A – 

3.75

complete & comprehensive 

outstanding  excellent  comprehensive 

exemplary 

B + 

3.50

full 

high  very good  very good 

high 

 B 

3.00

full 

high  very good  proficient 

high 

F 

0.00

Provides inadequate evidence of: 

1. Mastery of the concepts and principles of the course; 

2. Proficiency in analytical, critical and creative thinking, and problem solving skills; 

3. Fluency in oral, written and symbolic communication; 

4. Independent and self-regulatory learning skills; and 

5. Research capabilities including good grasp of disciplinal theories and research methods and an advanced ability for critical analysis toward the production of new knowledge relevant to one’s field of specialization. 

   

AW 

  Authorized Withdrawal 

IP

  In Progress (for Thesis and Dissertation courses) 

*Adheres to the University policy on academic integrity 

 

LAW DEGREE  

Passing Grade is 75%
IP – In Progress (for Apprenticeship/OJT and Thesis courses)  

 

Dean's List (Semestral Honors)


Excellent academic achievement is recognized every semester through the announcement of a Deans’ List. The Deans’ List contains the names of all the students of the previous semester with a semestral QPA of between

  • 3.51-4.00 for first honors; and
  • 3.35-3.50 for second honors

To qualify for the Dean’s List a student must have no failing grades (NSTP and WRP included) and no disciplinary case during the particular semester.

Student must be enrolled in the required number of units indicated in their curriculum and must not drop any of the enrolled courses.

Latin Honors


Consistent and excellent achievement is recognized at the end of a student’s course of study through the awarding of Latin Honors. A student’s overall QPA is calculated by averaging the grades for all the graded units required for a degree program. Latin honors are awarded during graduation.

Summa Cum Laude (with highest honors)

Awarded to a student who obtains a great point average (GPA) of 3.8 or better, provided that they have a residence of at least six semesters immediately preceding the graduation. A GPA of at least 3.8 is required for students who are admitted in the program starting school year 2013-2014.

Magna Cum Laude (with high honors)

Awarded to a student who obtains a grade point average GPA of at least 3.6, provided that they have a residence of at least six semesters immediately preceding the graduation. A GPA of 3.6 or better is required for students who are admitted in the program starting school year 2013-2014.

Cum Laude (with honors)

Awarded to a student who obtains a great point average of at least 3.4, provided that they have a residence of at least six semesters immediately preceding the graduation. A GPA of 3.4 or better is required for students who are admitted in the program starting school year 2013-2014.

LATIN HONOR QPA
Summa Cum Laude With the highest honors 3.80- 4.00
Magna Cum Laude With high honors 3.60- 3.79
Cum Laude With honors 3.40- 3.59

  • To qualify for Latin Honors, a student must have no major disciplinary case and no failing marks. Failures in NSTP and WRP will also disqualify the student from the Latin Honor award.
  • Grades in WRP (PE) are included in the computation of GPA / QPA.
  • For transferees, grades obtained from credited courses taken in other schools are included in the computation of GPA/QPA.
  • Students in the graduate programs are not anymore entitled to academic honors.


Residence and Unit Requirements 

Students who are candidates for graduation with honors must have completed at least 75% of the total number of academic units or credit hours in the University required for graduation and must have been in residence therein for at least three (3) years immediately prior to graduation.


Resident Credit

In the computation of the General Point Average (GPA) / Quality Point Average (QPA) of students who are candidates for graduation, all courses taken shall be included.


Procedural Guidelines 

  1. Students need not apply for honors. After grade encoding, the Office of the University Registrar will generate the list of the candidates for Latin Honors from the computer system.
  2. The list shall be forwarded to the Discipline’s Office.
  3. The verified list will be forwarded by the Discipline’s Office to the Registrar to be sent to the Institute Deans.
  4. The confirmed list will be forwarded by the Deans to the Registrar for endorsement to the Senior Vice-President for Academic Affairs (SVPAA).
  5. The SVPAA shall approve or disapprove the recipients of Latin Honors. This will be the basis of informing the recipients of Latin Honors.


Policy Guidelines on Disqualification for Academic Honors 

  1. Candidates with at least one grade of F are “disqualified” for Academic Honors.
  2. Candidates are allowed a maximum of 15 units of AW marks for a four-year degree program and 18 units of AW marks for a five-year degree on their records.  Dissolution of classes/courses resulting in an AW mark is considered justifiable cause and shall not disqualify a candidate. This will not be included in the 15/18 units limit.
  3. A Leave of Absence (LOA) and/or AW exceeding the maximum limit may be considered if due to justifiable causes, e.g. grave illness, death in the family. LOA’s are covered by the Maximum Residency Rule (MRR) of the University.  The candidate should be able to present evidence for his/her claim.
  4. Records of grave misdemeanor, evidenced by a suspension by Student Discipline shall disqualify a candidate. Candidates may be subjected to background investigation by the Student Discipline.


Guidelines on the Creation of a Committee on Academic Honors 

  1. Each Institute shall create a Committee on Academic Honors (ICAH) to be composed of a Chairperson and at least two (2) members.
  2. The list shall be forwarded to the Discipline’s Office
  3. The Dean shall select the Chairperson and members of the ICAH from the Institute’s pool of faculty.
  4. As the need arises, the SVPAA shall constitute a University Committee on Academic Honors (UCAH), which will act on the petitions/appeals filed by the Institutes.
  5. The UCAH shall be composed of a Chairperson, selected by the SVPAA, the Registrar, and at least one (1) representative from each Institute recommended by the respective Deans.

Class Valedictorians, who will deliver the valedictory address during the commencement exercises, will be screened by a university-wide committee formed by the SVPAA. The selection criteria include leadership track record, community service record, and communication skills on top of the Latin Honor that is determined by grade point average/quality point average.

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