The Office of the University Registrar (O.U.R.) is located at the Ground Floor of the Admissions Building. It is open from Monday to Friday (8:00 am to 5:00 pm) and Saturday (8:00 am to 4:00 pm). All employees of the O.U.R. are required to wear the FEU identification card at all times while in the office.
The identification card must be visible particularly when dealing with students, parents, guardians, and other authorized representatives of students and graduates.
Students and graduates should deal only with employees with visible IDs. The University does not tolerate fixers and middlemen.
Document tracking for on-campus/window applicants can be made by getting in touch with Office of the University Registrar assigned to specific institutes
Ground Floor, Admissions Building
Far Eastern University
Nicanor Reyes Street,
Sampaloc, Manila
Philippines 1015
(+632) 7777-338 local 284, 285, and 286
Gerald L. Villar, DBA
University Registrar
Wayne Winter J. Uyseco
Coordinator
Application for graduation for Midyear Term SY 2021-2022 is now open
FEU Batch 2020 and 2021 Commencement Exercises (Face-to-Face)
Steps on how to apply for graduation
Effective Academic Year 2018 – 2019 (Undergraduates)
Assessment is an important and integral part of the teaching and learning process. Grading serves the purpose of rating a student’s performance. Grading, however is only part of assessment. When done properly, assessment can cue instructors on whether learning is happening and guide them on how to proceed with instruction. Good assessment holistically measures learners’ current and developing skills.
In FEU, assessment is a joint process that involves both teacher and learners. It is fair, transparent and is based on standards set by the FEU community and benchmarked against other top universities, local and international quality assurance organizations and various government agencies.
Academic Integrity
The most important measure of the FEU students’ uprightness is their respect for and adherence to academic integrity. Academic integrity is based on the idea that the work for which students are assessed and graded are a true reflection of their ideas, knowledge, and skills. When students cheat on a test or plagiarize on a paper or project the grade they get is not a true reflection of their ideas, knowledge, and or skill. Assessment then becomes inaccurate or even false.
Academic integrity also includes the respect for and adherence to the conventions of the forms of academic output (e.g. documentation rules for research papers, rules in debate) regardless of how rigid and seemingly tedious they are. Students with academic integrity acknowledge ideas and information that is not their own and builds upon ideas that are their own.
Students who cut and paste a paper together with incomplete or no citation do a miniscule amount of work and misrepresent themselves. The academic requirement submitted deserves a failing mark. Compare that work to the work of students who thought out the issues and problems, found various sources and cited them properly and wrote out all this themselves. In this second case, a greater effort was exerted and learning most probably occurred.
A fuller explanation of academic integrity is contained in the FEU policy on academic integrity. All FEU students are expected to adhere to this policy and failure to do so will be met with strict sanctions.
Transparency
Assessment at FEU works on the premise that students are the owners and creators of their grades; faculty supply the guidelines, rubrics, and systems with which the grades are determined. Faculty act as a fair and “disinterested” judge and the students are the ones who actually determine their grades. Transparency is an important value in proper assessment and all matters pertaining to assessment, including the content of the assessment or what will be asked, should be known to the students. As such, there should be:
Formative and Summative Assessments
FEU places a premium on the students’ learning journey and the process and deepening of learning, critical and creative thinking, reflection, and problem solving. Formative assessments (FA) are important for this as they are tools that help identify learning gaps and help shape learning. In FEU, formative assessments may be graded or ungraded and should occur throughout the semester. Formative assessments should refer to specific or smaller parts of the course. Its function is to build micro knowledges and skills that are translated in preparing for and achieving better opportunities for summative assessments. The more formative assessments, the higher the chance of learning.
Summative assessments (SA) evaluate student learning, knowledge, proficiency, or success at the conclusion of an instructional period like a unit, course, or program. In FEU, summative assessments are always graded.
FORMATIVE ASSESSMENT | SUMMATIVE ASSESSMENT |
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Ratio of Formative to Summative Assessments
The ratio of formative to summative assessments are as follows:
For General Education courses:
For Professional Courses (except review classes and OJT):
For both GE courses and professional courses there should be at least twelve (12) formative assessments four (4) of which should be graded and assigned before the midterm and four (4) of which should be graded and assigned after the midterm. There should be at least one summative assessment on the 9th week and one summative assessment on the 18th week.
Classification of Academic Year Level
All students shall be classified according to the following:
First Year | All new students; transferees who have more than 9 units than the total number of units required in the first year level including WRP and NSTP. |
Second Year | Passed at least 9 units less than the total number of units required in the first year level including WRP and NSTP. |
Third Year | Passed at least 9 units less than the total number of units required in the first and second year levels, including WRP and NSTP. |
Fourth Year | Passed at least 9 units less than the total number of units required in the first, second and third year levels, including WRP and NSTP. |
Fifth Year | Passed at least 9 units less than the total number of units required in the first, second, third and fourth year levels, including WRP and NSTP. |
Classification of Students
The student is given the maximum available unit load without exceeding the prescribed units of the curriculum for the year and semester level of a particular degree program.
Moreover, students are classified based on actual units enrolled in the semester:
Enrollment of Courses
Enrollment of the overload may follow this distribution of units per semester:
CURRENT ACADEMIC YEAR |
SUCCEEDING ACADEMIC YEAR |
|
1st Semester | 2nd Semester | 1st Semester |
3 | 3 | n/a |
0 | 6 | n/a |
n/a | 3 | 3 |
n/a | 0 | 6 |
Additional three (3) units may be allowed on a case-to-case basis, i.e., the student has an excellent academic performance or is not under the selective retention policy.
For matters pertaining to overload, please consult respective Program Heads.
A shifter is an FEU student in a bachelor program seeking admission to another bachelor program. The receiving institute/department shall enforce the selective retention policy when considering the student for admission.
Shifters currently enrolled in any level should follow the latest effective curriculum of the program they are shifting to at the time of enrollment.
Request to shift can be done online through Student Central Account under Make Request Module.
Requirements for Foreign Students who wish to shift to another program
A returning student is an FEU student who temporarily left the University for whatever reason.
Students on UNRA or PNRA status will be subject to the FEU Selective Retention Policy.
The Selective Retention Policy provides for an appeals process. Students whose appeals will be approved will be required to take and pass an enrichment course that is outside of their curriculum. They will not be allowed to take the enrichment course alongside academic requirements of their curriculum. The enrichment course is meant to help the students’ strengthen their study skills and provide them an opportunity to examine their work habits.
A. SELECTIVE RETENTION PROGRAM (SRP) FOR PRE-K12 PROGRAMS:
For students under the Pre-K12 programs, the following rules govern the selective retention of students in the University:
ACADEMIC STANDING | SITUATION | ACTION |
Warning | Failure in 25% or less of the enrolled academic load for the semester. | Courses with a failing grade have to be repeated. |
Probation
Note: When there is no improvement in the student’s academic performance, as manifested by a grade of F or by having authorized withdrawal (AW), a second warning will be given to the student that results in his/her “Probationary Status” |
Failure in 26 to 49% of the enrolled academic load for the semester. | System automatically de-loads six (6) units. Student is required to repeat courses with a grade of F (Failed). |
Institute Non-Readmission
Note: When there is still no improvement in the student’s academic performance, as manifested by a grade of F or by having authorized withdrawal (AW), student is tagged “Second Probationary Status” that results in “Non-Readmission to the University” status. |
Failure in 50 to 74% of the enrolled academic load for the semester | Student needs to shift to another Institute. |
University Non-Readmission | Failure in 75% or more of the enrolled academic load for the semester | Student needs to transfer to another University |
B. SELECTIVE RETENTION PROGRAM (SRP) FOR 2018 PROGRAMS:
Annual University QPA Requirement | |
For promotion to | Required annual QPA |
2nd year | 1.2 |
3rd year | 1.5 |
4th year | 1.8 |
to graduate | 2.0 |
The annual QPA is always calculated in May (end of the academic year). Thus the summer term grades are included in the calculation of annual QPA of the following academic year regardless whether the program has a required Summer enrollment.
The grades of transferees who enter FEU in the second term will be included in the calculation of the QPA of the following academic year. Transfer credits will only be included in the calculation of the end-of-program QPA.
Students must meet the annual QPA requirement in order to be qualified for promotion to the next year level or for retention in FEU. Specific degree program requirements apply for retention and promotion within the degree program.
Students who do not meet the annual QPA requirement will be on University Non-readmission (UNRA) status*
Program QPA Requirements
The following are the annual QPA required per program. Students who cannot meet the program QPA requirement will be on Program Non-readmission (PNRA) status. Students on PNRA status will not be readmitted to their program in the succeeding year but may opt to apply for admission into a degree program with the minimum university-level QPA requirement.
B Secondary Education1.501.802.002.20
QPA required for promotion to: 2nd year |
QPA required for promotion to: 3rd year |
QPA required for promotion to: 4th & 5th year* |
QPA required to graduate | |||
BS Accountancy | 1.20 | 1.60 | 2.00 | 2.40 | ||
BS Architecture | 1.50 | 1.80 | 2.00 | 2.20 | ||
B Elementary Education | 1.50 | 1.80 | 2.00 | 2.20 | ||
BS Medical Technology | 1.50 | 2.00 | 2.20 | 2.40 | ||
BS Nursing | 1.50 | 2.00 | 2.20 | 2.40 | ||
BS Psychology | 1.50 | 2.00 | 2.20 | 2.40 |
Procedures to follow:
*Requirements:
Take a screenshot or create a soft copy: PDF or word file from the Student Central
Selective Retention
Students on UNRA or PNRA status will be subject to the FEU Selective Retention Policy.
The Selective Retention Policy provides for an appeals process. Students whose appeals will be approved will be required to take and pass an enrichment course that is outside of their curriculum. They will not be allowed to take the enrichment course alongside academic requirements of their curriculum. The enrichment course is meant to help the students’ strengthen their study skills and provide them an opportunity to examine their work habits.
Students who do not meet the QPA requirement at the end of the 4th year cannot graduate even if they have completed all their academic requirements. These students will be asked to take and pass a refresher course which is outside their program of study.
Summer Enrichment Program (SEP) Mechanics:
A student who has not met the required minimum QPA and is placed under UNRA/PNRA status may apply for the Summer Enrichment Program (SEP).
For PNRA cases, the student will be directed to their department chair or institute dean who in turn will decide whether the former will be recommended to take the SEP or not. If the student is recommended, the dean will send an endorsement letter/ note to the General Education (GE) director to register the student under the SEP; otherwise, the dean advises the student to shift program.
For UNRA cases, the student will be advised either by the department chair, the Dean, or the guidance Counselor (whoever the students sees first) to see the GE director.
The GE director checks the UNRA/PNRA list provided by the University Registrar and decides if the student is eligible to be admitted to the program.
If the student is not eligible to be part of the program based on the threshold set by the Senior Vice-President for Academic Affairs, and the University Registrar, the GE director advises the student to process their transfer credentials.
If the student is found eligible to be under the program, the GE director explains to the student the rationale of the SEP and initially enlists the student in the program after the student’s signification of intent to enroll.
The GE director calls for a general orientation. Parents and guardians are highly encouraged to attend as well.
After the orientation, the student is asked to fill out the undertaking form to signify their voluntariness to enroll in the program. A Request for Payment Slip is then given to the student. This is to be presented to the cashier since SEP is different from the regular summer term offering.
Official receipt of SEP payment is presented by the student to the GE Director who will simply copy the OR number at the bottom of the undertaking form. The OR is returned to the student.
The student is listed according to their section.
A copy of the schedule of their classes is given to the student.
All students are given another re-orientation during the first session of the program. This is to accommodate the late enrollees who were not able to attend the general orientation.
A class adviser will be assigned for each section not only to monitor the attendance but most importantly, to shepherd the class.
The facilitator of each module will be given an evaluation instrument template that contains the criteria for the assessment of the student’s performance and output in their session/module. Each student will be given a grade by the facilitators following the grading system of the GE courses.
The student will be individually assessed and evaluated by all the facilitators, and the class advisers during a special meeting to be called for by the GE director to determine whether the student has passed the program or not.
At the end of the program, the student will be given a Certificate of Completion which they will submit, together with other pertinent documents, to the guidance and Counseling Office. Only those who have passed the program will be awarded with the certificate.
The SRP Committee will deliberate for the approval/disapproval of the online re-admission application of the student.
CREDITING OF COURSES FOR TRANSFEREES
Effective Second Semester of Academic Year 2018-2019 for students who enrolled the new curriculum in the first semester to other universities/colleges
1. A maximum of 25% including GE, Professional courses, PE, and NSTP of the total number of units will be credited.
2. General Education courses with passing grade will be credited.
3. Professional courses with a grade of 2.5 (C+) may be credited.
4. PE will be credited. Student needs to submit NSTP Special Order No. from his/her institution for credit.
An FEU student’s final grade for a course generally comes in the form of a letter (A, B+, B, C+, C, D, D+, F), which is a summary of his or her performance in the formative and summative assessments. That final grade is reflected in the student’s transcript of records.
So that student performance across courses can be summarized in one measure, the letter grades that a student receives in his or her courses are assigned numerical values called quality points: A is given a value of 4, B+ 3.5, B 3, C+ 2.5, C 2, D+ 1.5, D 1, and F 0.
The Quality Point Average or QPA is the summary measure that is used to reflect a student’s performance over a given reference period, e.g., a semester, an academic year, or throughout a student’s entire stay in FEU. It is the weighted mean of the quality points that a student receives in all courses that he or she in enrolled in for credit during the reference period, where the weights are the proportion of the units of each course to total units taken.
The QPA is calculated at the end of every semester (to determine deans listers), every year (to determine promotion to the next year level), and at the completion of a degree program (to determine Latin Honors).
Here is a sample computation of a semestral QPA (using the second formula above):
Specific services that are provided by the Office of the University Registrar are outlined below.
Issuance of:
Associate in Health Science Education (AHSE)
Architectural Drafting, and Building Construction
High School
Baccalaureate Program
Masters Program
Doctorate Program
Processing of:
TRANSCRIPT OF RECORDS (NON-GRADUATE)
TRANSCRIPT OF RECORDS (GRADUATE)
Note: If first request, processing fee is not required. The Registrar Staff will inform the applicant on the releasing of the transcript of records.
DIPLOMA
CERTIFICATION, AUTHENTICATION AND VERIFICATION (by CHED) AND DFA APOSTILE
Note: The courier service (wwwexpress) will transmit the documents to CHED and DFA
ALL OTHER DOCUMENTS
CLAIMING INSTRUCTIONS:
FOR OWNERS OF DOCUMENTS/S
FOR REPRESENTATIVES OF OWNERS OF DOCUMENT/S
CONDITIONS AND REMINDERS:
LETTER GRADE | QUALITY POINT | GRADE DESCRIPTIONS* |
A | 4.0 | Provides evidence of: complete and comprehensive mastery of the concepts and principles of the course; outstanding proficiency in analytical, critical and creative thinking, and problem solving skills; and excellent fluency in oral written and symbolic communication. Exhibits an exemplary level of independent and self-regulatory learning skills. Adheres to the University policy on academic integrity. |
B+ | 3.5 | Provides evidence of: full mastery of the concepts and principles of the course; high proficiency in analytical, critical and creative, and problem solving skills; and very good fluency in oral, written and symbolic communication. Exhibits a high level of independent and self- regulatory learning skills. Adheres to the University policy on academic integrity. |
B | 3.0 | Provides evidence of: considerable mastery of the concepts and principles of the course; significant proficiency in analytical, critical and creative, and problem solving skills; and good fluency in oral, written and symbolic communication. Exhibits an above average level of independent and self-regulatory learning skills. Adheres to the University policy on academic integrity. |
C+ | 2.5 | Provides evidence of: intermediate mastery of the concepts and principles of the course; adequate proficiency in analytical, critical and creative, and problem solving skills; andAverage fluency in oral, written and symbolic communication. Exhibits an ample level of independent and self-regulatory learning skills. Adheres to the University policy on academic integrity. |
C | 2.0 | Provides evidence of: satisfactory mastery of the concepts and principles of the course; satisfactory proficiency in analytical, critical and creative, and problem solving skills; and acceptable fluency in oral, written and symbolic communication. Exhibits a sufficient level of independent and self-regulatory learning skills. Adheres to the University policy on academic integrity. |
D+ | 1.5 | Provides evidence of: elementary mastery of the concepts and principles of the course; a certain proficiency in analytical, critical and creative, and problem solving skills; and some fluency in oral, written and symbolic communication. Exhibits a somewhat low level of independent and self-regulatory learning skills. Adheres to the University policy on academic integrity. |
D | 1.0 | Provides evidence of: minimal mastery of the concepts and principles of the course; minimal proficiency in analytical, critical and creative, and problem solving skills; and basic fluency in oral, written and symbolic communication. Exhibits a low level of independent and self- regulatory learning skills. Adheres to the University policy on academic integrity. |
F | 0 | Provides inadequate evidence of: mastery of the concepts and principles of the course; proficiency in analytical, critical and creative, and problem solving skills; and fluency in oral, written and symbolic communication.independent and self-regulatory learning skills. Adheres to the University policy on academic integrity. |
*Adheres to the University policy on academic integrity
P | Passed | |
AW | Authorize Withdrawal | |
IP | In Progress (for Apprenticeship / OJT courses) |
GRADUATE
Written Grade |
Quality Point |
GRADE DESCRIPTION* |
||||
Mastery of the concepts and principles of the course |
|
|
|
|
||
A |
4.00 |
complete & comprehensive |
outstanding | excellent | outstanding |
exemplary |
A – |
3.75 |
complete & comprehensive |
outstanding | excellent | comprehensive |
exemplary |
B + |
3.50 |
full |
high | very good | very good |
high |
B |
3.00 |
full |
high | very good | proficient |
high |
F |
0.00 |
Provides inadequate evidence of:
1. Mastery of the concepts and principles of the course; 2. Proficiency in analytical, critical and creative thinking, and problem solving skills; 3. Fluency in oral, written and symbolic communication; 4. Independent and self-regulatory learning skills; and 5. Research capabilities including good grasp of disciplinal theories and research methods and an advanced ability for critical analysis toward the production of new knowledge relevant to one’s field of specialization. |
||||
AW |
Authorized Withdrawal | |||||
IP |
In Progress (for Thesis and Dissertation courses) |
*Adheres to the University policy on academic integrity
LAW DEGREE
Passing Grade is 75%
IP – In Progress (for Apprenticeship/OJT and Thesis courses)
Excellent academic achievement is recognized every semester through the announcement of a Deans’ List. The Deans’ List contains the names of all the students of the previous semester with a semestral QPA of between
To qualify for the Dean’s List a student must have no failing grades (NSTP and WRP included) and no disciplinary case during the particular semester.
Student must be enrolled in the required number of units indicated in their curriculum and must not drop any of the enrolled courses.
Consistent and excellent achievement is recognized at the end of a student’s course of study through the awarding of Latin Honors. A student’s overall QPA is calculated by averaging the grades for all the graded units required for a degree program. Latin honors are awarded during graduation.
Summa Cum Laude (with highest honors)
Awarded to a student who obtains a grade point average (GPA) of 3.8 or better, provided that they have a residence of at least six semesters immediately preceding the graduation. A GPA of at least 3.8 is required for students who are admitted in the program starting school year 2013-2014.
Magna Cum Laude (with high honors)
Awarded to a student who obtains a grade point average GPA of at least 3.6, provided that they have a residence of at least six semesters immediately preceding the graduation. A GPA of 3.6 or better is required for students who are admitted in the program starting school year 2013-2014.
Cum Laude (with honors)
Awarded to a student who obtains a grade point average of at least 3.4, provided that they have a residence of at least six semesters immediately preceding the graduation. A GPA of 3.4 or better is required for students who are admitted in the program starting school year 2013-2014.
LATIN HONOR | QPA | |
Summa Cum Laude | With the highest honors | 3.80- 4.00 |
Magna Cum Laude | With high honors | 3.60- 3.79 |
Cum Laude | With honors | 3.40- 3.59 |
Residence and Unit Requirements
Students who are candidates for graduation with honors must have completed at least 75% of the total number of academic units or credit hours in the University required for graduation and must have been in residence therein for at least three (3) years immediately prior to graduation.
Resident Credit
In the computation of the General Point Average (GPA) / Quality Point Average (QPA) of students who are candidates for graduation, all courses taken shall be included.
Procedural Guidelines
Policy Guidelines on Disqualification for Academic Honors
Guidelines on the Creation of a Committee on Academic Honors
Class Valedictorians, who will deliver the valedictory address during the commencement exercises, will be screened by a university-wide committee formed by the SVPAA. The selection criteria include leadership track record, community service record, and communication skills on top of the Latin Honor that is determined by grade point average/quality point average.
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